How To Save Duplicate Files – How to duplicate a Word Document

Don’t know how to save duplicate files on Windows? You know that Microsoft Windows has a few iterations like Windows XP, Windows 7, Windows 8, and Windows 10. Among them, Windows XP and Windows 8 is not that popular anymore.

Now, if you have tried to copy or move any files to a folder where there is another similar file already, you might see that it is not possible to copy or move the files easily.

Windows has a special way of handling duplicate files. Matter of fact, most of the operating systems whether it is Windows, macOS, Android, or iOS, handles duplicate files similarly.

Simply put, you cannot save a duplicate file with the same name anyway. You have to save it with two separate names.

Now, that doesn’t mean you have to manually save files with different names for every file. There is a simpler way to do that. And, in this tutorial, we will talk about all this in a beginner-friendly way.

So, let’s get to it…

Tutorial on How to Save Duplicate Files in Windows OS?

In this section, we will share the methods of saving duplicate files in various iterations of Windows. First, we will start with windows 7.

Because this is the easiest of them all. However, in Windows 10 and 8, Microsoft has changed the way a bit.

Method #1 Save Duplicate Files in Windows 7

how to save duplicate files

Microsoft has made it very easy to save duplicate files in Windows 7. Here’s how to do it…

Steps to Follow

  1. First, try to copy or move a duplicate file to a folder
  2. In doing so, a new window will appear. Where you will see it is written that ‘There is already a file with the same name in this location’. And you will see 3 different options there
  3. The first option is ‘Copy and Replace’. If you select it, the old file will be replaced by the new duplicate file. This option is great if you don’t want to save 2 similar files and want to keep only the new version of the file
  4. The second option is ‘Don’t Copy’. It is pretty self-explanation. Nothing will change and both the files will stay on their old folder
  5. The 3rd option is ‘Copy, but keep both files’. And, this is the option you will have to choose if you want to save duplicate files in Windows 7. Selecting this option will save the new file with a new name. Typically, Windows will add a number to the new file name automatically
how to save duplicate files
  • If you have more than one duplicate file and want to save all of them in an instant, you should put a checkmark next to the ‘Do this for the next (number) conflicts’ option. And, then select the ‘Copy, but keep both files’. That way all of the new duplicate files will be renamed and saved in the destination folder
how to save duplicate files

So, now you know that click on the ‘Copy, but keep both files’ is the option to save duplicate files on Windows 7. In this way, Windows will save all the duplicate files automatically. And, you don’t have to manually rename them one by one.

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Method #2 Save Duplicate Files in Windows 10 or 8

Microsoft has changed the process of saving duplicate files with the introduction of Windows 8. And, they have kept the process same for Windows 10 as well. So, if you are using a Windows 8 or Windows 10 PC, you can try these steps below.

Steps to Follow

  • First of all, try to copy or move a file in a folder where another similar file exists
  • In that instant, a new window will appear on the screen. It will contain a few basic information about the files and a few options. First of all, you will see that a warning message like ‘The destination already has a file named “File Name”’. Under that, you will find 3 options
  • The first option is ‘Replace the file in the destination’. That means if you select this option, the new file will replace the older one in the destination folder. This option is suitable if you want to replace an old file with a new improved file keeping the file name similar
  • The next option is ‘Skip this file’. This option should be used if you don’t want to change anything. That means Windows will skip this operation
  • Finally, the last option is ‘Compare info for both files’.  And, if you want  to save duplicate files, you will have to select this option
how to save duplicate files
  • So, click on the ‘Compare info for both files’. And, a new window will appear saying ‘Which files do you want to keep?’. Along with that, you will be shown all the files’ information and name. Simply, put a checkmark next to the files you want to keep. As you want to save duplicate files, you will have to put checkmarks by clicking to the next box of the name of the files you want to keep
how to save duplicate files
  • After you have selected the files, click on the ‘Continue’ button
  • In doing so, both of the files will be saved. But in this case, the new file/s will have a number added to the file name to distinguish it from the old file

Method #3 Save Duplicate Files in Windows 10 from External Devices

Saving duplicate files from one folder to another in Windows is easy. And we have shown the method above.

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However, if you want to copy or move duplicate files from any external devices like a Windows phone, then the methods above don’t work. In that case, you will have to use a workaround. Here’s how…

Steps to Follow

  • Do not copy or move the duplicate files directly from the phone to the folder that has the duplicate files
  • First, copy or move the files to another new folder on your computer where you don’t have any duplicate files
  • After that, you can copy or move the files from that new folder to the destination folder where the duplicate files exist
  • Only now, the warning window with the option to save duplicate files will appear. So, select the appropriate option and save your duplicate files as usual

Method #4 Create Duplicate Folders in Windows

There comes a time, when you need to create folders with the same name. But unfortunately, in Windows OS, this is not possible. So, if you want to create a new duplicate folder with the same name, you will be prompted by a warning window.

The window will have a message like ‘The destination already contains a folder named ‘File Name’.

Simply click on the ‘No’ option from below to save the folder with a new name. Typically, Windows will add a number to the new folder to keep it distinguished from the old folder.

Wrap Up

Saving a file in Windows is very straightforward. Also, moving or copying files from one folder to another is pretty basic. However, saving a duplicate file requires a few more steps to follow. As a result, we have shared the methods in a step by step manner above.

We believe this post will clear all of your confusion on saving duplicate files in Windows OS.

If this post was helpful, you can share this with others. And, you can also read our post on Windows tips and tricks to improve your user experience. As always, don’t forget to share your suggestions in the comments below!

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About the Author: Jakaria Tiaz

Jakaria brings years of extensive experience in tech and business writing to the team. After working as the chief editor for several very large online magazines Jakaria agreed to take part in Tech 25 and help turn it into the leading Tech news and facts site online.